Tenchu Combat Concepts Rules & Regulations

1. Payment for monthly tuition fees is taken in advance either at the end of the proceeding month or on or around the 1st of each month. If a specific payment date is required we can set up the direct debit for that date and work out the difference if any fees are outstanding.

2. Payment is taken via monthly direct debit and is mandatory. Please speak to one of the instructors if the date of your direct debit is an issue and you need to adjust it, just email tenchumartialarts@gmail.com

3. Gradings are not mandatory and will be performed approximately every 3 months when the student is ready. It should be 3 months to obtain their first belt (9th Kyu). I have had parents tell me that somewhere in our documentation they have read there are mandatory gradings every 3 months but this is definitely not the case its based on the student ability.

4. No refunds on lesson fees. It incentivises everyone to attend lessons and we still have overheads to cover, we can't have everyone cancelling last minute because they would rather play on the xbox or playstation. You have to commit to your training if you want to progress.

5. Our current offer is the student receives one free lesson and then signs up as a member at a discounted rate of £29.99. For this the student receives their uniform, belt, syllabus, gym sack, annual membership to the Tenchu Combat Concepts for the remainder of the year and the first month of lessons free. The student is signed up to the automated direct debit system upon joining the dojo. Signing up to the automated payment system to take monthly lesson fees is mandatory for members of Tenchu Combat Concepts as mentioned in Rule 2.

6. You cannot withdraw a student from gradings if they are ready to undertake them, it's unfair on the student as its stunts their progression. We utilise coloured belts to incentivise the students to progress in their training so if they are not allowed to grade then it's counter productive for the student. We will only ever nominate them for gradings when they are ready and not before. Gradings for the junior students are £25 and for this they receive their grading, belt and certificate. Adults gradings are £25 for Kyu grades and £50 for Dan grades.

7. If we are hosting a event, seminar or competion then all students will be expected to attend. If they aren't old enough to participate then obviously they won't be expected to attend. Registration will always run beforehand so parents will be notified in advance.

8. We offer a referral scheme: Each student or parent who brings a new student into the Dojo who then becomes a member receives £20.

9. Your lesson fees run throughout the year as a monthly subscription so while this may seem unfair with family holidays we don't offer discounts for this. Your lesson package is paid monthly and as such we discount the individual lessons and we don't offer PAYG lessons so dont have a price for individual lessons. The closest is private lessons at £25 per hour or blocks of 10 private lessons for £200 which you can book on our website.

10. Annual memberships are from the 1st of January each year. In year 1 you get a significant discount in our membership package which includes the annual membership this runs until the end of the year and expires and then you will be expected to pay for the upcoming years membership (£29.99).

11. When you initially sign up as a member its mandatory for you to choose one of our membership offers. You cant buy your own uniform and pay for membership only. Much like school everyone needs the same uniform.

12. Students MUST wear their uniforms to lessons including belt, no exceptions.

13. We will always try and work with students and parents as much as we can but we must insist that you follow our rules and regulations as a member of the dojo.

14. Students are expected to learn and put in as much effort as possible to progress in their training. You have to be accountable for your own success and train at home.

15. Abusive or antisocial behaviour is not tolerated in the dojo at all, Especially around the students. You will be asked to leave if there is abusive behaviour of any kind. More than likely a couple of the instructors will assist you out the door (or through it). The Dojo is a safe space for the students and we conform to child safeguarding regulations set out by the NSPCC. Its nice to be nice.

16. We are an open book at Tenchu Combat Concepts. If you have any questions just ask, as long as it doesn't breach GDPR or student confidentiality we are happy to help.

17. No real weapons in the Dojo. Students are not permitted to bring in anything that's dangerous. All equipment is provided at Tenchu Combat Concepts and training with weapons should only ever be done under the supervision of a qualified and insured martial arts instructor. If a student is caught with a offensive weapon they will have it confiscated and reported. Carrying knives doesn't protect you, It puts you in more danger!

18. If a student decides to leave the dojo then they must provide 30 days notice prior to leaving. Fees are taken in advance at the start of each month so any outstanding fees for that period will be taken. The student will then be removed from the payment system.

19. Private lessons must be booked in and attended at our venue or a private residence within a 10 mile radius. This is mainly due to time restraints on travel times between private lessons. We appreciate your understanding on this matter.

20. Seminars are available upon request. Contact us for more details.

21. Respect your instructors. Please don't message us at 3am or get frustrated if we can't respond instantly. We wish to support you in your training but all of our instructors do have personal lives as well. Try to keep contact within our operating hours 9am to 10pm

22. Criminality - Simply put this is unacceptable in any form. Any serious conviction will automatically bar you from training. If your involved with criminal behaviour this could affect your training. You represent the dojo in our local community and we want to uphold a positive image not a negative one. Public nuisance and violence will get you banned very quickly, We are warriors not thugs.

23. Mental Health - We are an inclusive organisation, everyone is welcome regardless of their mental health issue. Training can help with many conditions such as anxiety and helps the students develop confidence and self esteem. Only conditions that make the individual dangerous and or unpredictable will prevent them from training.

24. All jewellery must be removed before training starts. This is to prevent injury from snagging jewellery. Students are responsible for their own possessions, We do not accept liability for possessions lost or stolen so don't bring valuables into the dojo.

25. Parents have requested that we take more photos of the Real Mini Ninjas and Shadow Warriros during lesson times. Our safeguarding policy extends to social media and promotional material so we will always get parents to sign a disclosure agreement to use pictures for social media and promotional purposes.

26. On the rare occasion that we close for a brief period of time all students and parents will be informed two weeks before closure. Fees if taken will be refunded for missed lessons. This is extremely rare, it's only happened once in 10 years.

27. Respect your training partner (Uke), Don't try to break each other. They are in the dojo to learn just like you.

28. Stay focused during lessons. You must keep your focus from the moment you step onto the mat to the moment you leave at the end of the class.

29. Don't mess around with training equipment, a blunt sword (Iaito) can be just as lethal as sharp one. Have respect when using weaponry or you will hurt yourself or someone else.

30. Ask to leave the mat. If you need water or a break for any reason inform your instructor, This is so they know where you are for your own safety.

31. Bullying is unacceptable in any form.

32. Keep it in the dojo - Don't play fight and show off! Especially with weaponry! Someone will inevitably get hurt.